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Article

National Severe Storm Preparedness Week 2013

March 3 – 9, 2013 marks the National Weather Service’s National Severe Storm Preparedness Week. This week is dedicated to building community resilience in the face of extreme weather events and reminds us all that taking precautions now will lessen the impact of hurricanes, tornadoes, floods, and the like on the patient record. Three quick…
Article

Top File Room Elimination Articles of 2012

8 Surprising Uses of File Room Space Could your hospital use existing hospital file room space better, see a higher return, and improve patient care? Learn how in this top article of 2012. Avoid a Crisis: Eliminate the Misfiled Chart and the File Room For many hospitals, paper file rooms are still the primary hub…
Article

Top Medical Record Storage Articles of 2012

7 Medical Records Storage HIPAA Violations If your medical records storage is provided by an offsite vendor, it’s critical that all protected health information (PHI) is protected to the letter of the law. This article explores just a few violations to watch for from your medical records storage vendor. Ten Must Haves When Storing Your…
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Top Medical Record Department Case Studies of 2012

1. Team Eliminates Scanning Backlog and Employs Remote Coders In March 2011, Johnston Memorial Hospital’s Health Information Management Department was debilitated by a scanning backlog that hindered efficiency and required all coding to be completed from the paper chart. The HIM Director’s goal was to achieve remote access for coders and retain her top coding…
Article

Hurricane Sandy: Preparedness Protects Patients and Health Information

As predicted, Hurricane Sandy, also dubbed Frankenstorm, raged against the northeast last week leaving a wake of destruction and loss. Fortunately, many healthcare facilities in the path had disaster or emergency preparedness plans in place, which were successfully carried out. Others heeded the warnings of the upcoming storm and took additional precautions. In cases where hospitals were forced to…
Article

The Race is On – Medical Record Retrieval Benchmarks

Fifty years of working with thousands of HIM departments has shown the EDCO® Health Information Solutions team that the storage of medical records is done in many ways (some good and some not so good). Whether they are stored onsite, offsite, in paper, or electronically, document retrieval times are key to patient care. When the…
Article

Are Your Medical Records Disaster Ready?

This time of year often reminds us that no setting in the world is free from the threat of a natural disaster. Now is the time to ask the question: Are your records disaster ready? Whether it’s tornadoes through the Midwest, hurricanes in coastal regions, or flooding in low areas, your files may risk the…
Article

Building a Business Case for Records Consolidation – II

Part one of this article outlined the initial steps in building a business case for records consolidation. Recognizing a problem and recommending a solution may seem like very basic steps. However, the key is being able to articulate those in a meaningful way to other decision makers. The next steps illustrate how to take those…
Article

Building a Business Case for Records Consolidation – I

Over time, patient records become fragmented due to changes in technology, leadership, processes, and government regulations. Records are stored in multiple locations, sometimes with multiple vendors, and exist in multiple formats such as microfilm, paper, and electronic files. This presents many challenges for healthcare facilities. Developing a solution can be difficult, and articulating it to…
Article

Ten Must Haves When Storing Your Records

10. A highly secure HIPAA compliant facility – with staff specially trained in managing personal health information. 9. An active storage and destruction plan – to help reduce your storage costs over time. 8. A regulated, temperature controlled environment – to maintain the quality of your documents over time. 7. Records…